Who the solution will benefit

The Target Organization
The target organization is a company, big or small, in the business of Pharmaceutical Distribution, FMCG Distribution and/ Or General Trading through distribution network. The necessity of the solution is directly related to the nature of the business and the required reporting needs.

Business Benefits
Enable your sales organization to seamlessly share information across teams, manage your sales pipeline, configure products to meet customer needs, and provide an exceptional customer experience.
· Auto Generation Of Claims
· Automatic Batch sequence control
· Auto-Re-Ordering
· Batch control of Bonuses
· Built-in sales drill-down analysis (DMS/Enterprise version)
· Claim Handling
· Complete Tracing Of Post Dated Checks and Other Financial Instruments With Warning Before Due Dates
· Credit Collection System
· Customer Blocking
· Customer, Vendor And Product Blocking
· Delivery Man Wise / Booking Man Wise Sales Allocation
· Drive sales behavior in real time
· Easy Collections Of Current And Pending Invoices
· Easy Partial Or Full Return Of Products
· Easy Record Tracking
· Facility of partial or full-return
· Facility Of Sending Reports Through Email in PDF, Text or MS Excel Format (Optional)
· FIFO And Customized Batch issuance
· Generation Of Invoices By Order Booking
· Increase pipeline and expand the distribution network
· Intelligent Search By Key Words
· Maximize sales effectiveness
· Monitoring Of Customer’s Drug Licenses
· Monitoring Of Staff Performance
· Multi-Level Town Wise Report
· Multi-Level User Security System
· Multiple Bonus Schemes
· Multiple Discount options
· Near Expiry-Control
· Old Rates New Rates Control
· Option Of Receiving Advance Cash From Customers For Future Sales Allocation
· Option Of Region Wise, Driver Wise, Van Wise, Booking Man Wise and Delivery Man Wise in Daily Sales Summary
· Option Of Selecting Or Deselecting All Or Selected Credit Invoices
· Product ‘Expiry Management’
· Product ‘ERP’
· Product ‘Floor Mills Management System’
· Product ‘Mobile SMS Coupons’
· Product ‘Textile Management System’
· Product ‘Pharmaceuticals ERP’
· Product ‘Assets Management System and GL Accounts’
· Product ‘Pay Role’
· Product ‘Machine Management System’
· Product ‘Industry specific Production System’
· Record Of Sales Return Invoice
· Reduce selling costs
· Reports On Principals Formats
· Restricted Regional Sales Policy (Optional)
· Sales Comparison By Different Angles
· Simplify partner program operations – product bonus, discounts, and claims etc.
· Single & Multi-User System (Support more than 50 Users at a time)
· Sorting Of Customers And Products By Name Or Id Number
· Unlimited Batch option
· Up-To 4 Level Chart Of Accounts
· User Friendly Interface
· View Of Reports Before Printing
Managerial Control
· Group Wise / Company Wise Setup Of Products
· Over The Company Group Option
· Group Sequence Changeable Any Time
· Article Number & Misc. Code For Multinational Principals
· Generic Name Of The Product
· Control Of Maximum Sales Discount On Product Level
· GST On % Or Fixed Sales Tax Option
· Inventory Days Requirement On Product Level
· Control Of Maximum Quantity Per Customer On Product Level
· Control Of Maximum Quantity Per Day On Product Level
· Flat Rates Option On Product Level (Bypass All Policies)
· Control on Editing, once Purchase is Posted
· Control on Editing, once Invoice is converted into DSS
· Control on Editing, once DSS is Converted into Collection Summary
· Balance Stock
· Balance Bonus
· Net Balance
· Standard Cost
· Average Cost
· Unlimited options of Discount given on:
o Certain amount
o Levied on Product Level
o Bifurcating Company Share, or
o Distributors Share
· Unlimited option of defining Bonus Policy for a specific period of time
Manage for principal Companies
· Enable or disable the Company Discount Policy
· Company Discontinued Option (with history)
· Distribution Identification Number
· Unlimited multiple Discount Options
· Special Discount Options for Special Deals
· Defining Company’s Medical Sales Officer for Group Level Sales for efficiency reporting purpose
· Area of Jurisdiction (company based)
Daily Useful Reports
Following is an alphabetic list of daily important reports:
· Computer Generated Invoices
· Daily product activity (batch- wise)
· Daily Sales Summary
· Daily Sales Summary / Collection
· Daily Sales Summary / Credits
· Daily Stock Drawings
· Daily Supply Summary
· Debit/Credit Notes
· Dot Matrix Invoice (optional)
· DSS (Daily Sales Summary) Return Summary
· DSS Expense Report
· Employees Achievements
· GST Report
· Invoice (Laser printer)
· Invoice Report (Detail & Summary)
· Profit & Loss Account
· Region-wise Sales Summary
· Re-order reports
· Sales/Purchase reports (Quantitative, by-Value, by Company)
· Special Discount Report
· SPO Town-Wise Statement
· Stock Taking Statement
· Target & Achievements (by Category, by Company)
· Trading Accounts
· Trial Balance
· Sales & Stock Statement
Executive Information
Following is a brief and alphabetic list of important information that DMS prepares for executives:
· Balance Sheet
· Cash Collection Report
· Claim Discount
· Company Ledger Sales-Comparison
· Company-wise Sales & Stock Summary
· Credit Reports
· Customer Ledger Report
· Date-Wise Sales Analysis Report
· Discount Sales Report
· Employees Achievements
· Profit & Loss Account
· Region-wise Sales Summary
· Re-order reports
· Sales & Stock Statement
· Sales/Purchase reports (Quantitative, by-Value, by Company)
· Special Discount Report
· Stock Taking Statement
· Target & Achievements (by Category, by Company)
· Trading Accounts
· Trial Balance
· Weekly Sales Report
Other useful information
· Category-wise Discount Report
· Cheque Deposit
· Company-wise Bonus Summary
· Comparative Statement of Accounts
· Customer Ledger
· Daily Chemist Visit Report
· Daily Company-wise Activity
· Discount Detail Report
· Invoices Having-Dues Report
· Pending Cheque Report
· Product Analysis
· Product Ledger Customer & Batch-Wise
· Sales & Stock Statement with Targets
· SPO and Town-wise Sales Statement
· SPO-wise Manager Sales
Few key success factors
Batch controlled sales and purchase
Unlimited batch options
Priority based batch sequence
Monitoring of Expiry dates of the products
Bonus on purchase and Sales
Multiple bonus Schemes
Multiple Depot / Warehouse
Multiple Branches
Auto-generation of Claims
Multiple Sales Discounts on company, group, product and customer level
Flat rate sales
Restricted sales on short or controlled product
Monitoring of Customers Drug licenses expiry date
Purchase Management System
· Unlimited Batch option
· Batch control of Bonuses
· Multiple Discount option
· FIFO and customized Batch issuance
· Auto-Reordering
· Stocks Transfer between Depots
· Auto Generation of Claims
· Purchase Invoices (Detail, Summary)
· Purchase Register
· Product-wise Company Invoices
· Purchase Order
· Purchase Order Status
Sales Management System
· Multiple bonuses slabs
· Multiple Sales and Policy discounts at Company, Group, Product and customer Level
· Open Discount Management
· Flat Rate Sales Option
· Minimum-Maximum Flat Rate Option
· Institution Supplies Management
o Bidding, Sales Order Management, Deliveries
· Restricted Regional Sales Policy (optional)
· Coverage Analysis of Distributors
· Restricted Sales “Short Products”
· Near-Expiry Management
· Expired Stock Management
· Priority base automatic Batch control
· Sale control for “Narcotic Restricted” customers
· Monitoring of customer’s drug license expiry date
· Sales Comparisons
· Accounts Receivable
· Cheque Collection Module
· Tracking of credit checks
· Easy Record Tracking
· Automatic calculation of share of town-wise sales of Field Force
· Automatic calculation of Managers and their Field Force’s Sales
· Productivity Report
Consumer Goods Sales Management (Optional)
Ø Spot Selling
Ø Batch Less Products Sales
Ø Van Load Summary
Ø Spot Invoice
Ø Van Collection
Inventory Management System
· Near Expiry Indication
· Pilferage elimination
· Fast tracking of products movement
· Specific Batch Tracking
· Control on fridge items and restricted items
· Up-to-date records
· Slow-moving item identification
· Product Price List
· Product Ledger Report
· Stock Taking
· Batch Adjustment Report
· Re-Order Report
· Product Movement Report
General Ledger
· 4-level accounting structure
Cash Payment Voucher, Cash Receipt Voucher, Cash Receipt Voucher, Bank Payment Voucher, Bank Receipt Voucher, Journal Vouchers Edit List, General Journal, General Ledger, Trial Balance, Level-Wise Account Balance Report, Income Statement, Balance Sheet

Cost of the Solution:
To facilitate our customers we have defined an attractive price structure on PAY AS YOU NEED basis.
Basic Package. This is a low cost package for those distributors who are not interested to computerize their accounts and are only interested to manage their inventory through this software.
Standard Package: This package is for those small to medium size single branch distributors who would like to manage inventory as well as accounts through this software. Most of our clients are using this option.
Premium Package: This package is Ideal for Multiple Branch Large Distribution Setup, who would like to control all of his branches in other cities form his head office with data import and export on daily basis. Also Send system generated data to IMS & to Multi-National Companies.
All the packages can be upgraded at any time during the course of the business.

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Published on: 2006-12-09 (1280 reads)